The coronavirus outbreak has presented us with a unique set of challenges and in these unprecedented times the unfortunate decision to suspend normal council business has been made by Councillors at an extraordinary meeting held today, 23^rd March 2020. This plan has been reveiwed at full council meetings and amended on the 45th January 2021 inline with the latest governemt guidance.  A copy of this plan is available to view on the website.

During the meeting on Monday 23^rd March 2020 members resolved that Portreath Parish Council would delegate authority to the Clerk in consultation with the Chairman and Vice Chairman to take any actions necessary with associated expenditure to protect the interests of the community and ensure council business continuity during the period of the pandemic Coronavirus, informed by consultation with the members of the council. This decision was reviewed and reconfirmed on the 7th December 2020.

All decisions made under the emergency delegated authority will be included on this page of the website.

 

Under the scheme of emergency delegation the Clerk in conjunction with the Chairman and the Vice-Chairman made the decision to form a working party to look into funding options for the renovation or regeneration of the former public toilet building.

 

Under the scheme of emergency delegation the Clerk in conjunction with the Chairman and the Vice-Chairman made the decision to replace the damaged service corridor door with steel door matching the recently installed toilet doors at a cost of £945+ VAT. 

Under the scheme of emergency delegation the Clerk in conjunction with the Chairman and the Vice-Chairman made the decision to adopt the amended version of the COVID-19 Emergency Plan dated 23rd March, updated 4th May 2020, amended 5th January 2021.

COVID-19 RISK ASSESSMENT

DECISION NOTICE

 

Site Name and Address: Portreath Public Conveniences 

Date of Risk Assessment: 5^th January 2021

Date of Decision: 5^th January 2021 

At a meeting of the Clerk, Chairman and Vice Chairman under the scheme of emergency delegation a Covid-19 risk assessment to identify whether sufficient measures can be put in place to allow the continued opening of the Portreath Parish Public Conveniences during lockdown. The meeting considered the requirements for Social Distancing, Cleaning and hygiene as part of this assessment, using government requirements in place at the time. Consideration was also given to the requirement of public conveniences to essential workers.

DECISION:

That the Portreath Parish Public Conveniences will operate a reduced service from the 5^th January 2021, with one toilet remaining open primarily for essential workers in the Parish of Portreath.

REASON FOR DECISION:

-      We have satisfactorily met the three key criteria as set by the government to ensure the facility is COVID Secure.

-      Members are confident that the toilets are now 'COVID secure'.

-      The risk assessment process is ongoing and further measures will be implemented if required.

-      If deemed necessary these toilets will be closed without any prior notice to the public and only reopened when COVID Secure or in line with government guidance.

Signed:          Lucy Jose                              Clerk to the Council

This decision will be reviewed on: 19^th January 2021

Contact details for reporting any issues: portreathparishcouncil@gmail.com

Following email consultation with Councillors, the decison was made under the scheme of emergency delegation in conjunction with the Chairman and Vice- Chairman to approve further works on the Draft NDP following the public consultation at a cost of £1000.

Following the community response to the consultation of the draft Neignbourhood Development Plan, The Clerk in conjunction with the Chariman and the Vice Chairman made the decision under the scheme of emergency delegation to instruct the Neighbourhood Development Plan Steering Group to extend the consultation until the 31^st December 2020.

Under the scheme of emergency delegation, the Clerk in conjunction with the Chairman and the Vice-Chairman made the decision to increase the winter cleaning schedule for the public toilets to include an additional clean during opening hours at a cost of £12 per day to ensure the toilets remain COVID secure. This decision was ratified at the full meeting of the council on Monday 5^th October.

PORTREATH PARISH COUNCIL 

COVID-19 RISK ASSESSMENT

DECISION NOTICE 

Site Name and Address: Portreath Public Conveniences 

Date of Risk Assessment: 15^th June 2020

Date of Decision: 15^th June 2020 

At their meeting on Monday 15^th June 2020 The Council carried out a Covid-19 risk assessment to identify whether sufficient measures can be put in place to allow the Portreath Parish Public Conveniences to be open to the public. Members have considered the requirements for Social Distancing, Cleaning and hygiene as part of this assessment, using government requirements in place at the time.

DECISION:

That the Portreath Parish Public Conveniences will be open from Monday 15^th June.

REASON FOR DECISION:

-      We have satisfactorily met all three of the key criteria as set by the government to ensure the facility is COVID Secure. 

-      Members are confident that the toilets are now 'COVID secure'.

-      The risk assessment process is ongoing and further measures will be implemented if required. 

-      If deemed necessary these toilets will be closed without any prior notice to the public and only reopened when COVID Secure or in line with government guidance.

Signed:          Lucy Jose                              Clerk to the Council

This decision will be reviewed on: 6^th July 2020

Contact details for reporting any issues:  portreathparishcouncil@gmail.com

At the meeting on the 4th May the following decisions were made under the scheme of emergency delegation (as approved 23rd March 2020):

-         Under the scheme of emergency delegation (approved on the 23rd March), the meeting resolved to adopt supplementary Standing Orders to meet the statutory requirements for the holding of remote meetings, and this lasts until May 7th, 2021 or the repeal of legislation whichever is the earlier. (See Attached)

-         Under the scheme of emergency delegation (approved on the 23rd March), the meeting resolved to sign up to the Pro package on the zoom platform to gain the ability to host full council meetings virtually at a cost of £11.99 a month.

-         Under the scheme of emergency delegation (approved on the 23rd March), The meeting agreed to update the document adopted on the 23rd March COVID-19: Portreath Parish Council Plan, to allow the council to meet virtually.

-         Under the scheme of emergency delegation (approved on the 23rd March), the meeting ratified the decision to source, purchase and donate PPE to Harbour House

Under delegated authority in conjunction with the Chairman and Vice Chairman the decision has been made to contact Openreach and accept their offer to move the telecommunications pole from its present position to the grassed area at the end of the building.

Following the decision to instruct Openreach to move the telecommunication pole, under delegated authority in conjunction with the Chairman and Vice Chairman the decision has been made to postpone any expenditure on the old toilet block until such time as the funds are available.

Under the scheme of emergency delegation in conjunction with the Chairman and the Vice-Chairman the decision to close the public toilets and stand down all contractors until further notice had been made in consultation with councillors via email.

Under the scheme of emergency delegation in conjunction with the Chairman and the Vice-Chairman the decision to expand the website at a cost of £150+ vat has been made in order to accommodate the essential information that needs to be communicated with parishioners.

 

CLICK HERE to see the full list of decisions made under the emergency scheme of delgated authority.